Instruction on how to fill in Subaru Telescope Visitor Form

Please follow the instruction on how to fill in the Subaru Telescope Visitor Form;

1. "New" or "Revised"

Check mark at "New". If you need to change any fields on the form after the submission, please submit a new form and be sure to check "Revised".

2. Date

Write a submission date.

3. Purpose

Check the appropriate box. For general visitors, please write an acceptance staff of Subaru Telescope and a purpose of visit. For observers, check either "Subaru", "UH88", or "UKIRT" and write Proposal ID and PI's name.

4. Visitor's Information

Write necessary information "Name", "Affiliation", "Title", "Tel and Fax", and "e-mail".

5. Hotel Reservation

Check preferred hotel if you would like to ask the Operation Center to book a room. Please write a check-in date and a check-out date. The Operation Center will send a hotel confirmation number to you. 

6. Hale Pohaku Reservation

Hale Pohaku reservation is for Subaru observation and the purpose of Subaru Telescope work only. Please write a check-in and a check-out dates. If you have a special meal request, please write a meal code.

* If you will observe at UH88 or UKIRT, you need to ask a proper institute to book a room at Hale Pohaku.

7. Shuttle Reservation

The shuttle is available between Hilo Base facility and Hale Pohaku for observers and visitors. The departure time for Hale Pohaku from Hilo Base is at 1:30pm and for Hilo Base from Hale Pohaku is at 3:00pm. Check appropriate box.

8. Safety

If you are planning to use machine/power tools, laser, or hazardous chemicals, please circle "yes" and Subaru Telescope Safety Officer may contact you to ask for the details.

9. Rental Car

If you would like to ask the Operation Center to book a rental car, please fill in the field. Subaru Telescope can book a rental car with ALAMO only.

10. Visiting Period

Write a date of arrival in Hilo and a date of Departure from Hilo.

11.  Emergency Contact

Write an emergency contact person and his/her telephone number.

12. Travel Insurance

If you have a travel insurance, please write the information.