Dear Participants, The GUAS-Subaru Asian Winter School 2008 is approaching, and this is the final circular which contains all the important logistics. Please read it carefully. ====================================== GUAS-Subaru Asian Winter School 2008 ====================================== -- Final circular (20th November 2008) -- Dept. of Astronomical Science, Graduate Univ. for Advanced Studies and Subaru Telescope, Optical-IR Division, & Astronomy Data Center, NAOJ December 1-5, 2008 National Astronomical Observatory, Mitaka, Tokyo, Japan http://optik2.mtk.nao.ac.jp/winter08/ (1) Access to NAOJ Mitaka campus from Narita or Haneda airports --------------------------------------------------------------- See http://www.nao.ac.jp/E/MTK/travel.html for detailed directions. It takes upto 3 hrs from Narita and 2.5 hrs from Haneda. (2) Check-in your accommodation ------------------------------- Guesthouse (Cosmos-Kaikan): See the campus map http://www.nao.ac.jp/E/MTK/img/campus_map_b.jpg Checkin time is 14:00. For those arriving/leaving in the weekends (29-30 Nov, 6-7 Dec), You can collect/leave your room key at the guard-cottage at the main entrance of NAOJ. No breakfast is provided, and you are advised to buy some at the station (recommended for the first morning) or convenience stores (~10 minutes walk from the campus). Hotel Citytel Musashi-Sakai: See http://www.hotel-citytel.jp/citytel_sakai/other/index.html#menu_05 for a map in Japanese (sorry!). The yellow square with a double circle is the hotel. Ignore the yellow dotted lines which indicate access routes by a car. North is up, and Tokyo/Shinjuku is to the right. Go out JR Musashi-Sakai station south exit and the hotel is to your right (~2 min walk). Checkin time is 15:00. We imagine that they can keep your luggages even if you arrive there before that time. Breakfast is not included by default, but you can order one for 800 Yen. (3) Cafeteria in the campus --------------------------- The cafeteira is located on the ground floor of Cosmos-Kaikan (guesthouse). Open only for the lunch time (11:40-13:00) on weekdays. A set menu costs you around 400-600 Yen. There will be some vegitarian/fish meals, but not many options. If you are a strict vegitarian, you are advised to bring some ready-to-cook foods by yourself. (You can share a kitchen with fridge and microwave etc at the guesthouse.) (4) Start of the school ----------------------- Time : December 1st, at 1pm. Place: Large seminar room on the ground floor of the Data analysis building. See the campus map at http://www.nao.ac.jp/E/MTK/img/campus_map_b.jpg (5) Posters ----------- Those who requested to present a poster can put up a poster at any board which is arranged in front of the Large seminar room, from the noon of 1st Dec until the noon of 5th Dec. Pins will be provided. (6) Reimbursement and registration fee -------------------------------------- In the afternoon of 1st Dec, we will have a business session when we pay you back all the expenses in CASH (Japanese Yen) (travel, accommodation, and daily allowances). Please be prepared! Note that the domestic participants, except Sese-san and Seok-san, will be paid to your registered bank accounts, and no cash will be given. You will then be asked to pay the registration fee (5,000 Yen in cash) at the next desk and also the fees for Cosmos-Kaikan if you stay there. For those staying at Hotel Citytel, we recommend that you pay only for the first night when you check-in, and once all your expenses are reimbursed on the following day, you pay for the rest of your stay at the hotel. In this reimbursement process, you should provide us: *original receipt of your flights *stubs of the boarding passes of your incoming flights *your signature or name stamp Once you are back to your country after the school, you should post us: *stubs of the boarding passes of your return flights Please make sure to retain all the stubs of the boarding passes of your flights. (7) Schedule of the school -------------------------- Dec 1 12:00-13:00 Registration desk (Mon) (stubs/receipt collection, name badge, documents distribution) 13:00-13:10 Opening address + GUAS (Arimoto) 13:10-13:30 Guidance (Kodama) 13:30-14:00 Self-introduction (~1min each) 14:00-15:30 Overview of Subaru telescope and instruments (Iye) 15:30-16:00 TV relay to Subaru telescope (Takami) 16:00-16:30 Reimbursement 16:30-17:00 Subaru openuse (Kodama) 17:00-18:00 Break, free discussion, poster viewing 18:00-21:00 Reception party (GUAS students) Dec 2 09:00-10:00 Data archive (SMOKA) (Furusho, Yamada, Nishizawa, Nishimura) (Tue) 10:00-12:00 Data analysis (Lecturers) 12:00-13:30 Lunch break 13:30-17:00 Data analysis (Lecturers) Dec 3 09:00-10:15 Science with Subaru: Galaxies (Kashikawa) (Wed) 10:15-10:30 Break 10:30-11:45 Science with Subaru: Star Formation and Exoplanets (Tamura) 11:45-13:00 Lunch break 13:00-21:30 Excursion to JAXA/ISAS (including dinner) (Yamamura, Sakamoto, Ita) Dec 4 09:00-12:00 Data analysis (Lecturers) (Thu) 12:00-13:30 Lunch break 13:30-15:30 Data analysis (Lecturers) 15:30-17:30 NAOJ guided tour (including the 4D2U theater) (Takanashi) 17:30-18:00 Break, free discussion, poster viewing 18:00-21:00 Banquet (buffet) Dec 5 09:00-11:00 Data analysis (Lecturers) (Fri) 11:00-11:15 School photo (Nakajima) 11:15-11:45 Summary & impression (~1 min each) 11:50-12:00 Closing remarks (Kodama, Arimoto) (8) Computers, e-mail, data transfer ------------------------------------ Take a look at the important notes on your computer, e-mail, and data transfer environments at the school: http://optik2.mtk.nao.ac.jp/winter08/computer/ Make sure to read it through prior to your visit. We need to register your e-mail addresses to the Subaru data archive (SMOKA) so that you can download the data from there. Please let Drs. Furusho (furusho.reiko _at_ nao.ac.jp) and Yagi (yagi.masafumi _at_ nao.ac.jp) know your e-mail address that you can access from NAOJ, *** by 26th Nov ***. (9) Emergency call ------------------ You can contact us at anytime at winter08@optik.mtk,nao.ac.jp In emergency, we'll try to reply within ~12 hours at the latest. In a real emergency, you can contact us at the following numbers: Kodama's office: +81-(0)422-34-3533 Kodama's mobile phone: the number will be informed later. (available from noon 28th Nov - noon 8th Dec) Subaru secretaries: +81-(0)422-34-3516/3517 (office hours only) (10) Travel insurance --------------------- For those coming from abroad are strongly advised to buy a travel insurance. In principle, we will not take any responsibility for any unexpected trouble caused upon you, such as sick, theft, misconnection, and so on. (11) Climate in Tokyo --------------------- For your information to decide your clothes to bring, early December in Tokyo is the beginning of winter and the daytime temperature will be around 10-15 degrees Celsius and ~5-10 during the nights. (12) Textbooks and homework --------------------------- The textbooks for Subaru data reduction can be downloaded from: http://optik2.mtk.nao.ac.jp/winter08/resume/ A printed version will be provided at the school. You are strongly encouraged (requested) to do some homework before coming to the school. See below for the list of homework for each instrument. If you have any specific questions, you can ask the lecturers directly by sending them e-mails. (13) Participants list ---------------------- See below. That's it. We are looking forward to seeing you all soon. Have a safe trip! Best wishes, Organizing Committee winter08@optik.mtk.nao.ac.jp ------------------------------------ List of homework for each instrument ------------------------------------ FOCAS ===== The participants are expected to read through the entire textbook to comprehend the overview of the data reduction. We also suggest making a list of your questions. In addition, please have a look on the FOCAS web page (http://subarutelescope.org/Observing/Instruments/FOCAS/index.html) for the specific information about the instrument. Some additional documents will be provided at the school. Lecturers: Takashi Hattori (hattori _at_ subaru.naoj.org) Tomoki Morokuma (tomoki.morokuma _at_ nao.ac.jp) IRCS(imaging) ============= The participants are expected to read through the entire textbook to comprehend the overview of the data reduction. We also suggest making a list of your questions. In addiotion, please have a look on the IRCS web page (http://subarutelescope.org/Observing/Instruments/IRCS/index.html) for the specific information about the instrument. Lecturer: Yosuke Minowa (minoways _at_ subaru.naoj.org) IRCS(spectroscopy) ================== 1. Read through the IRCS web page (http://subarutelescope.org/Observing/Instruments/IRCS/index.html) 2. Read through the manual of IRCS spectroscopy. Lecturer: Masa Imanishi (masa.imanishi _at_ nao.ac.jp) HDS === The participants are expected to understand spectroscopy using gratings, in particular the so-called echelle spectra obtained using two gratings (echelle and cross-disperser). We suggest you to read the paper on HDS (Noguchi et al. 2002, PASJ 54, 855; please contact W. Aoki if you cannot access PASJ) and the HDS user manual that is available on the HDS web page. (http://subarutelescope.org/Observing/Instruments/HDS/index.html) Lecturers: Wako Aoki (aoki.wako _at_ nao.ac.jp) Satoshi Kawanomoto (kawanomoto.satoshi _at_ nao.ac.jp) Suprime-Cam =========== 1) Read the SDFRED manual (v1.4.1). http://optik2.mtk.nao.ac.jp/subaru_red/SPCAM/index.html.en If you have any question, ask subaru-red-sup ML. 2) Try to search a paper using NASA/ADS (or its mirror). In the class, I will ask you to search some paper in PDF. 3) Study about basics of statistics, at least about - Poisson distribution - Normal distribution(Gaussian) - propagation of errors Lecturers: Masafumi Yagi (yagi.masafumi _at_ nao.ac.jp) Yutaka Komiyama (komiyama _at_ subaru.naoj.org) -------------------------------------- Participants list (version 20/11/2008) -------------------------------------- Overseas participants (24): Name Country Instrument Poster Accomodation Ms. Shim, Hyunjin Korea Suprime-Cam Yes S(guesthouse) Mr. Kuncarayakti, Hanindyo Indonesia Suprime-Cam S(guesthouse) Mr. Lee, Jonghwan Korea Suprime-Cam T(guesthouse) Ms. Lu, Ting-Ni Taiwan Suprime-Cam H(hotel) Mr. Shih, Chia-Jung Taiwan Suprime-Cam H(hotel) Mr. Roozrokh, Anooshiravan Iran Suprime-Cam Yes S(guesthouse) Mr. Yan, Chi-Hung Taiwan Suprime-Cam H(hotel) Ms. Zhao, Zhengshi China HDS Yes S(guesthouse) Mr. Puri Jatmiko, Agus Triono Indonesia HDS S(guesthouse) Ms. Mohamad-Yob, Siti-Jamiah Malaysia HDS F(guesthouse) Mr. Wang, Liang China HDS S(guesthouse) Ms. Chong, Sze Ning Selina HongKong HDS S(guesthouse) Mr. Liu, Chun-Fan Taiwan HDS H(hotel) Ms. Ahmad, Nazhatulshima Malaysia HDS F(guesthouse) Mr. Lin, Hsing-Wen Taiwan IRCS(imag) Yes H(hotel) Mr. Lin, Chien-Cheng Taiwan IRCS(imag) Yes H(hotel) Ms. Abdul Aziz, Azni Malaysia IRCS(imag) Yes F(guesthouse) Ms. Sethuram, Ramya India IRCS(imag) S(guesthouse) Mr. Lee, Jong Chul Korea IRCS(spec) T(guesthouse) Ms. Jhang, Ya-Ting Taiwan IRCS(spec) Yes H(hotel) Mr. Lee, Joon Hyeop Korea IRCS(spec) Yes T(guesthouse) Ms. Hung, Chao-Ling Taiwan IRCS(spec) Yes H(hotel) Ms. Irawati,Puji Indonesia FOCAS S(guesthouse) Mr. Lim, Sungsoon Korea FOCAS T(guesthouse) Domestic participants (12): Name Institute Instrument Poster Accomodation Mr. Suzuki, Kenta Univ. of Tokyo Suprime-Cam none Mr. Okamura, Tomohiro Tohoku Univ. Suprime-Cam H(hotel) Mr. Sese, Rogel Mari Univ of Tsukuba IRCS(imag) H(hotel) Mr. Imai, Masafumi Kochi N. C. of Tech. IRCS(imag) H(hotel) Mr. Okita, Hirofumi Tohoku Univ. IRCS(imag) H(hotel) Ms. Sakata, Misa Tohoku Univ. IRCS(imag) H(hotel) Mr. Lundock, Ramsey Tohoku Univ. IRCS(spec) Yes H(hotel) Ms. Seok, JiYeon Seoul National Univ. IRCS(spec) S(guesthouse) Mr. Hwang, Narae NAOJ FOCAS none Mr. Kawaguchi, Toshihiro Aoyama Gakuin Univ. FOCAS Yes none Mr. Tsutsui, Ryo Kyoto Univ. FOCAS H(hotel) Mr. Satomi, Shigeru Univ. of Tokyo FOCAS none Notes for accommodation: (S,T,F) NAOJ Guest House (Cosmos Kaikan), 10 single (S), 2 twin (T), and 1 family (F), non-smoking in all rooms, free internet connection in rooms. NO BREAKFAST is provided. *Single rooms are basic single bed rooms with TV, bath and toilet. A shared kitchen with fridge, cooker, and microwave is available on the same floor. *Twin rooms have a living room with sofa and TV, equipped kitchen (with fridge, cooker, and microwave), a bed room with two separate beds, bath and toilet. *Family room has a living room with sofa with TV, equipped kitchen (with fridge, cooker, microwave), two bed rooms (one with a single bed and the other with two separate beds), bath and toilet. (H) Hotel Citytel Musashi-Sakai (Tel: +81-422-33-5111), 7,400 Yen per night, all single rooms, free internet connection in rooms. No breakfast by default, but you can order one for 800 Yen. ===========================================================================